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Automated resume and application processing (ARAP) savings
calculator
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Recruiting data worksheet
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Hiring
practices
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How many employees are in your
organization?
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How many people did you hire
during the last fiscal year?
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Exempt
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Nonexempt
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How many people do you plan to
hire during this fiscal year?
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Exempt
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Nonexempt
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How many people do you plan to
hire during the next fiscal year?
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Exempt
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Nonexempt
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Is your organization's
cost-per-hire information broken down by position, department, and region?
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What is your organization's
hiring cycle time (in days)?
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What variables does your
organization use to measure hiring cycle time?
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1.
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How many resumes are processed
annually?
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How many applications are
processed annually?
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What is the approximate
percentage of the total resumes that your organization received from each of
the following sources?
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Unsolicited mail
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Recruitment advertising (in
publications such as newspapers and magazines)
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Outside staffing firms
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Career fairs
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Campus recruitment
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Internet advertising/posting
boards
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Employee referrals
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Of the resumes received by your
organization, what percentage are received:
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In paper form (this includes
fax)?
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Through an online application?
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Through e-mail as an attached
file?
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What is the annual turnover
rate for your organization?
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Annual staffing expenses
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How many FTEs in your organization are allocated to the
processing of resumes and applications?
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What is the average, fully
burdened, hourly rate paid to your employees who process resumes and
applications?
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How many documents (resumes and
applications) can an employee
process per day?
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How many hours per FTE are
available annually to process documents?
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If applicable, what are your HR
department’s annual chargebacks to other departments for your recruitment
services?
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How much does your organization
spend annually on outside staffing firms?
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Retained recruiting firms
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Contingent recruiting firms
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Temporary placement firms
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Annual recruiting expenses—Advertising
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How much does your organization
spend annually on recruitment advertising?
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Newspapers
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Advertising firms
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Internet advertising
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Magazines and periodicals
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How much does your organization
spend annually on external job posting environments?
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Internet job boards
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Paper-based bulletin boards
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Kiosks
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Annual recruiting expenses—Special programs and career
fairs
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How many of these special
programs does your organization commit to annually?
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How much does your organization
spend annually on these special programs and events?
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If your organization recruits
internationally, what are the annual costs associated with visa attainment,
legal matters, expatriate-related matters, and other efforts?
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How many career fairs does your
organization attend annually?
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Annual recruiting expenses—Campus recruitment
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Is your organization actively
involved in campus recruitment?
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On how many campuses is your
organization involved in recruitment?
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What are the annual college
recruitment costs?
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How many new hires result from
these efforts?
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Does your organization have an
active internship or co-op program on these campuses?
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How many interns and co-op
students are hired annually?
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Do you plan to expand your
organization's campus recruitment efforts to
additional campuses or strengthen relations with your current campuses?
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Annual recruiting expenses—Other
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How much does your organization
spend annually on travel, lodging, meals, and so on, associated with your
recruitment efforts? This should include on-campus recruitment events,
interviews, bringing candidates on-site for interviews, and other efforts.
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How much does your organization
spend annually on relocation?
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How much does your organization
spend annually on signing bonuses and other material perquisites?
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What is your organization's
annual expenditure for third-party vendor services such as background checks,
credit checks, prescreening services, and surveys?
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If your organization uses an
employee referral program (ERP), what is the average payment to employees for
each hire?
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How many new hires result annually from your
organization's employee referrals?
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If applicable, what are the
annual IT chargebacks allocated to your
HR department?
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Annual cost per hire
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Potential savings calculations for ARAP
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In-house calculation
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Number of resumes and
applications processed annually
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Current number of FTEs allocated to this process in your
organization
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Fully burdened hourly rate of
FTEs allocated to this process
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Annual cost to process these
documents in-house
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Number of FTEs required to
effectively meet your organization's annual document-processing needs
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Current cost per document
processed
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Outsourced calculation
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Cost per outsourced processing of each document
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Annual cost of outsourcing
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Resume-to-application ratio:
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Current percent ratio of resumes to applications
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Current percent ratio of applications to resumes
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Potential savings opportunities for ARAP
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Staffing
expenses
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Percentage of customers' internal
processing costs typically reduced by using ARAP solutions
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Potential cost savings by
applying customers' typical internal processing cost reduction to your
organization's current document-processing costs
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Reduced annual costs:
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Potential savings:
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Annual cost for outside staffing firms
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Potential percentage of costs
reduced by incorporating outside staffing firms into ARAP
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Reduced annual costs:
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Potential savings:
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Advertising
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Annual cost for recruitment advertising
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Potential percentage of costs
reduced by using ARAP solutions
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Reduced annual costs:
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Potential savings:
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Annual costs of external job postings
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Potential percentage of costs reduced by using ARAP
solutions
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Reduced annual costs:
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Potential savings:
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Special programs and career fairs
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Number of special recruitment programs attended annually
by your organization
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Average cost of special recruitment programs
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Potential percentage of costs reduced by using ARAP
solutions
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Reduced annual costs:
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Potential savings:
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Number of career fairs attended annually by your
organization
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Average cost of career fairs
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Potential percentage of costs reduced by using ARAP
solutions
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Reduced annual costs:
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Potential savings:
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Campus
recruiting
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Annual costs of college recruitment
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Potential percentage of costs reduced by using ARAP
solutions
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Reduced annual costs:
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Potential savings:
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Travel, lodging, meals, and other miscellaneous items
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Annual costs for travel, lodging, meals, and other
miscellaneous items
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Potential percentage of costs reduced by using certain
ARAP solutions
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Reduced annual costs:
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Potential savings:
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Relocation
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Annual relocation costs
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Potential probability
percentage of filling an opening with local candidate increased by using ARAP
solutions
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Reduced annual costs:
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Potential savings:
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Signing bonuses and perquisites
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Annual costs of signing bonuses and other perquisites
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Potential percentage of costs
reduced by using ARAP solutions
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Reduced annual costs:
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Potential savings:
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Third-party vendor services
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Annual costs of third-party vendor services
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Potential percentage of costs reduced by integrating
third-party vendors into ARAP
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Reduced annual costs:
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Potential savings:
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Employee
turnover
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Rate of employee turnover
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Potential number of
replacement hires reduced by using ARAP solutions
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Potential percentage of number of replacement hires
reduced by using ARAP solutions
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Potential savings:
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Opportunity costs of open positions
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Your organization's current
open-position cycle time (in days)
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Average per-day opportunity costs
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Reducing the time to fill vacancies by:
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Potential savings in this fiscal year by reducing the
time to fill vacancies
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Potential management time
savings per hire by using ARAP solutions (in hours)
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Fully burdened hourly pay
rate of managers during last fiscal year
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Potential savings (based on last fiscal year's total
number of hires and last fiscal year's fully burdened hourly pay rate for
managers) by reducing the time to fill vacancies
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Potential savings:
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Summary of potential savings opportunity
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During the first year of use
of ARAP solutions, your organization could realize the following savings
based on your cost survey results
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A breakdown of these cost savings is listed below:
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Savings
category
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Potential savings
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Automated resume and application processing
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Outside staffing firms
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Recruitment advertising
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Special recruitment programs
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Career
fairs
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External job postings
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College recruitment
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Travel, lodging, meals, and other items
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Relocation
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Signing bonuses and perquisites
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Third-party vendor services
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Turnover
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Subtotal
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Add opportunity costs:
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Opportunity costs of open positions:
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TOTAL OPPORTUNITY FOR SAVINGS
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